What is a Kaizen Event?

An intensive burst of improvement, usually involving...

1) Preparation by the Event Leaders

2) Anywhere from a half day to a 5-day "event" - where representatives from every group of stakeholders devote undivided attention to improving one process with clearly defined boundaries. Examples of clearly-defined improvement objectives might include:

• Reduce costs by 20%
• Reduce process cycle time by 50%
• Reduce scrap by 80%

3) The month after the "event"...

• There might be some training needed for people that didn't participate in the Kaizen - to teach them "the new way"
• There might be some follow-up to "tie up a few loose ends"

The day after the "event"...

• The new process is expected to be actually used!

Kaizen Templates for Continuous Improvement
Kaizen Event Checklist To thoroughly prepare to get the best results from the Kaizen Team's intensive time spent together (17 pages)
Kaizen Team Roles Clear responsibilities for every role needed for a successful Kaizen: Event Coordinator, Team Leader, Co-Leader, Process Owner, Process Experts, Process Outsiders, Facilitator, Kaizen Facilitators Team, Company Executive Team, and Change Agent. (4 pages)
Team Support Roles Clear responsibilities for the Teams that support the Kaizen Teams (4 pages)
Ground Rules for Working Together Our covenants for mutual respect and productive work habits
Empowerment Boundaries Top management's clear communication of what a Kaizen Team can and must do
Kaizen Schedule Schedule of upcoming improvement events
Kaizen Event Mandate Clear mandate for the purpose, goals, scope, and resources for each Improvement Event
Kaizen Event Agenda Who will do what, where, and when for a Continuous Improvement Event (3 pages)
Agendas & Minutes Template To improve the productivity of any meeting
Team Action List To follow up with all loose ends after the Improvement Event has climaxed
Kaizen Event Evaluation Form Every participant provides valuable insights
Lessons Learned To improve the ways that we improve
Potential Future Improvements What might we do next?
Priorities Worksheet To facilitate consensus regarding priorities for future Improvement Events

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